Online Document Management System In Spring Boot And Hibernate With Source Code

Online Document Management System Project in Spring Boot and Hibernate with Source Code. . It is designed for both third-year and final-year students for their college projects and is available with source code.

Online Document Management System Overview

This is a multi-role application project i.e. Admin and User, where Admin will have the main control over the system.

Admin will be responsible for keeping a check on maintaining documents, adding/removing/updating, organizing/tracking documents, and management of the overall system. In contrast, users will be able to upload/edit/delete/share documents.

The overall project is designed using the MVC pattern (MVC i.e. Model, View, and Controller). In the Backend, it is using Spring Boot, at the data access layer the project is using Hibernate Framework, and at the front end, we are using HTML, CSS, and Bootstrap. The Database used here is MYSQL.

Online Document Management System Abstract

A document management system has the ability to line up multiple documents for scanning, is compatible with devices, has quicker document searching capability, and has better security aspects with a high level of encryption. Document Management Systems are used to capture, store, retain, and manage documents using certain tools, processes, and strategies. The advantages of online document management are numerous and it supports a number of file formats.

For this, Codebun has developed an Online Document Management System which has two main roles i.e. Admin. Admin is the primary user and can Add/Remove/Update any details related to the system. Admin can maintain documents database. Admin will be responsible for storing and organizing scanned documents in files and folders, removing unnecessary documents from the system when necessary, quickly tracking & retrieving documents, making any modifications in the documents, transferring documents, etc.

On the other hand, Users can register and log in to the system. After logging in, the user can manage their profile. Users can upload & systemize the document to the system. Edit/Remove/Retrieve/Organize/Share documents in files and folders as needed.

The following are the major objective of this application:

  1. To provide a bug-free application.
  2. The main objective is to build a secured, robust Online Document Management System.
  3. It maintains the record of documents.

Modules in Online Document Management System

Admin Module: This module will allow Admin to log in to the system and manage the system and its functions. Can Add/Remove/Update any details related to the system. Admin can manage documents. Admin can perform any document-related operation in this module like updating, deleting, tracking, retrieving, scanning, etc.

User Module- All the user-related operations can be managed in this module. Users can manage their profiles in this module. Users can upload & arrange the document to the system. Edit/Remove document files & folders. Retrieve/Organize/Share documents files and folders as needed.

Registration Module- In this module, a user can register first using their name, contact number, address, etc.

Document Category- Documents can be categorized according to the document type and format.

Document Repository- Admin can maintain a repository of documents in this module. Admin is responsible for keeping records of every document and its details.

User Roles of Online Document Management System

Two users can interact with this application 1) Admin 2) User


  • Can Log in/Log out of the system.
  • Admin can manage document categories in the system.
  • Admin can Edit/Remove/Retrieve documents.
  • Can Organize/Share documents.
  • Can manage document repository.
  • Can manage users.
  • Can change password.
  • Can manage “My Profiles”.


  • Can log in/log out of the system.
  • Can Upload documents.
  • Users can Edit/Remove document files & folders.
  • Can Retrieve/Organize/Share documents.
  • Can Manage “My profile”.
  • Can change password.

Flow Diagram of Online Document Management System

Tools and Technologies Used

Front-End: JSP, Html, CSS, JS.
Server-side: Spring Boot.
Back-end: MYSQL, Hibernate.
Server: Tomcat 8.5.

Contact to get the Source code

Skype Id: jcodebun

Note: If you need the source code you can contact Us. We will provide complete source code and all the required things like Database and project reports with all the diagrams. Also, we have created a STEP by STEP configuration tutorial to help you in the configuration process.

If you find any kind of difficulties during the configuration, we will provide a complete project configuration guide remotely using any Desk or Zoom.